MCSTs may hold their AGM via electronic means till 30 June 2021.
A safer way to vote
MCSTs are allowed to hold their AGM and other general meetings electronically under the COVID-19 (Temporary Measures) announced on 27 April 2020. Estates can continue to hold their AGMs via electronic means up till 30 June 2021. With Virtual AGM, estates can proceed with AGM plans virtually and SPs will vote digitally and safely from their homes.
Virtual AGM Features
Virtual AGM enables a fully digital voting process that is secure, compliant and keeps voters safe.
User authentication: Unique QR code for app login sent to registered mailing address.
Electronic attendance-taking and quorum verification
Electronic voting – Vote using the Qommunity Resident App
Live voting and real-time update of poll results
2 ways to vote - by lots or by share values.
Voting reports/audit logs: Export to Excel for estate records and statutory filing.
Requirements in Holding Electronic MCST Meetings
“… a management corporation or subsidiary management corporation may provide that a subsidiary proprietor or person may only attend a meeting by observing and listening to the proceedings of the meeting by electronic means, if access to both an audio broadcast and audio-visual broadcast is provided to the subsidiary proprietor or person.” – from Control Order
Quorum is met by satisfying 3 criteria:
- 1. attends meeting electronically,
- 2. verified by Secretary,
- 3. acknowledged by Chairman.
To be valid, e-voting must:
- 1. Accurately count for and against votes,
- 2. provide auditable voting records,
- 3. Chairman must be able to count votes and declare results at the meeting,
- 4. Chairman declaration of vote count for Council members must be recorded.
Useful Tips To Prepare for Virtual AGMs
View this video on how to change your
Zoom Username and use Zoom
View this video on how to "Download & Activate Your Qommunity Resident App User Account"
View this video on how to take your attendance
View this video on how to cast vote as an SP
View this video on how to cast vote as a Proxy/LOA